eAVCompany
For audiovisual service companies
The operating system of Audiovisual Companies.
Your operation runs on hundreds of items across multiple warehouses, freelancers that change every event, quotes redone twice and, often, several countries with different commercial policies. eAVCompany brings together AV inventory, freelance crew management, traceable quoting, AI-powered ROI and multi-country operations in a single system.
What sets eAVCompany apart
Designed for audiovisual companies — not retrofitted from another industry.
Every capability replaces a parallel tool — Excel, WhatsApp or phone call — with a decision the system makes on real-time data.
AI + ROI on real spend
Photo of the ticket or invoice from PC or mobile. AI extracts amount, date and supplier; you attach the spend to an event, gear or commercial action in one click. Per-event ROI is calculated on real spend, not estimates. Ask-MICE answers natural-language questions about your AV operation.
Multi-country with independent commercial policies
One instance, N countries. Each market with its currency, VAT, price list, validity windows and approval flow. Change the rate in Spain without touching Mexico's. Reports consolidate or segment as you need.
Multi-warehouse with transit lead time
Every item knows which warehouse it's in, which truck it's on and how many hours it takes to reach the next depot or venue. Moving gear between cities before a peak is one click — not an Excel or a phone call.
Date-range availability
Before quoting, you see which items are free in the event's exact range — accounting for confirmed bookings, gear in maintenance, in transit and at other events. Conflict detection instantly, not when confirming the second booking.
Governed freelance crew
Real availability per person, current insurance certificate, signed contracts, hours worked and auditable payments. When an event comes in, you see who's free, insured and up to date on payments — no WhatsApp.
Your partner hotels quote in your system
A hotel that manages its rooms with MICE-ERP can issue AV quotes directly into your eAVCompany — with room, date, time and technical requirements pre-filled. You modify, approve or reject, without losing control. An extra sales channel with pre-qualified leads.
"We went from three spreadsheets for inventory, another for freelancers, another for quotes and two for ROI to a single system. And real per-event ROI we now see in real time — not two months later."
FAQ
Questions we get from audiovisual companies.
How long does eAVCompany take to implement?
4 to 8 weeks depending on catalogue size, number of countries and the historical migration you need. Includes operations and sales team training. Your first event can run in production by week 4.
How does multi-country with independent commercial policies work?
One instance, N countries. Each one with its currency, VAT/taxes, price list, validity windows and approval flow. No parallel tenants, no copy/paste of configuration. Reports consolidate or segment as you need.
Does it integrate with SAP, Salesforce, Slack or Teams?
Yes. Standard connectors for SAP, Salesforce, eConventionCenter, eTradeShow and eCongressSuite, plus open webhooks for Slack, Teams and other tools. Integration detail is shown in the demo.
What happens to the freelancers I already have?
Bulk import from Excel or CSV with all their data. Governance is applied progressively: first contracts, then current insurance certificate, then auditable payments. You don't block the operation while you raise the level of control.
Does the AI really read my real tickets and invoices?
Yes. Photo from PC or mobile; AI extracts amount, date and supplier, and you attach the spend to an event or gear in one click. Ask-MICE complements it with natural-language questions ("fleet occupancy by warehouse this quarter?") and returns answers exportable to Excel, PDF or email.